The Board of Trustees of the
American Cavalier King Charles Spaniel Club Charitable Trust (The
Trust) administers all Grants submitted to The Trust. The Board of
Trustees will review all the application proposals for the grants,
take a vote (2/3 majority vote required to approve) and make their
recommendation to the Treasurer of The Trust on management of the
funds granted. From time to time, the names of grant applicants may
be withheld from the Board of Trustees by the Chairman of the Board
of The Trust so as to provide an unbiased evaluation of proposals.
Using the following point values, the Board of Trustees will
numerically rate each proposal to a maximum score of 100:
1. Relevance of topic (30)
2. Project design and presentation (30)
3. Ability of the applicant (20)
4. Need for financial assistance (20)
Individual ratings of the
Board of Trustees will be combined by the Board Chairman of The
Trust who will then select the grantees for each category with the
highest scores. If, no worthwhile application proposals are
received, no grant or grants will be awarded that year.
Application Procedures
Applications must be complete and should be mailed directly to:
Carol Williams, Chairman of The Board - American Cavalier King
Charles Spaniel Club Charitable Trust, PO Box 1080, Brush Prairie,
WA 98606. Care should be taken to keep the proposal as brief and
concise as possible. The application must include ten (10) copies,
bound or stapled in some manner to keep the pages together when
submitted.
Criteria of Applications
for Grant Funding - Please submit the one page application along
with:
1. Summary: one page, or
less.
2. Title: a brief and
descriptive designation of the research project.
3. Justification: a concise
statement of the importance of the proposed research and the means
in which the anticipated results may benefit the Cavalier King
Charles Spaniel breed.
4. Objectives: specific
statement(s) of the goals intended to be obtained from the research.
5. Background: a brief
summary or discussion of current and past literature related to this
proposal including abstracts of related research. Background should
include research of both yours and that of other investigators, and
the status of any current project you may have ongoing.
6. Methodology: an explanation of methods, principals and rules for
carrying out the research. Outline the stages of this project, where
the work will be done, and what facilities and equipment are
available.
7. Schedule: time period
required to complete the study.
8. Budget: a detailed
outline of all anticipated costs.
9. Institution: the
college, university, agency or other affiliation.
10. Cooperation: What kinds
of approvals are necessary for you to perform the work? Have you
obtained these approvals?
Acceptance Procedures
Grant applications and selection will be published in the American
Cavalier King Charles Spaniel Club, Inc. Newsletter and on the web
site of The Trust. Notification of approval or denial will be sent
by mail. Approval will include a cover letter of award along with a
Grant Acceptance Form, that must be signed and returned prior to
processing the grant approval. Should the application be denied, The
Trust is under no obligation to make known the reasons.
Stipulations
Successful applicants (Grantees) will be required to sign the Grant
Acceptance Form prior to the award of a grant. Signing of the Grant
Acceptance Form includes the following stipulations:
1. An itemized budget with
a breakdown of expenditures must be submitted to the Board Chairman
of The Trust with a copy for each Trustee (10 copies) by January
31st of the first year after funding and each additional year until
the research is complete.
2. A report of progress and
accomplishments during the year after funding must be submitted to
the Board Chairman of The Trust with a copy for each of the Board of
Trustees (10 copies), six months after funding and every six months
thereafter until research is complete. During the first year of
research, a progress report will be submitted depicting various
aspects of the research. The Grantee will use reasonable efforts to
avoid sharing written or verbal reports* with other lay persons or
organizations unless the report is being shared simultaneously with
the chairman of the Board of the American Cavalier King Charles
Spaniel Club Charitable Trust. A final report will be submitted
within three months (sooner if possible) after completion of the
research project. This report should be in the form of a “popular”
or semi-scientific paper for the lay readership of our membership
and will be printed in our publications and placed on our web site.
3. A lay summary of any publication of the results of the study must
be submitted to the Chairman of the Board of The Trust with a copy
for each of the Board of Trustees (10 copies). This summary will be
written in “popular” or semi-scientific terms suitable for the lay
readership of our membership newsletter.
4. Proper credit for financial support provided by the American
Cavalier King Charles Spaniel Club Charitable Trust MUST BE GIVEN IN
ALL PUBLICATIONS using information obtained from The Trust funding.
5. Three reprints or copies of each publication or report resulting
from research aided by the American Cavalier King Charles Spaniel
Club Charitable Trust will be sent to The Trust Chairman of the
Board with copies (10) for the Board of Trustees.
6. Any portion of the grant, which is not used for the intended
research, shall be returned to the Treasurer of the American
Cavalier King Charles Spaniel Club Charitable Trust.
7. The grantee understands that the award of a grant does not
constitute any employment by or formal affiliation with the American
Cavalier King Charles Spaniel Club, Inc. or the American Cavalier
King Charles Spaniel Club Charitable Trust or its Board of Trustees.
*”Verbal reports “does not
include continuing education lectures or speaking to the veterinary
community. The restriction does include knowingly releasing written
or verbal reports to “lay” persons or organizations other than the
American Cavalier King Charles Spaniel Charitable Trust.
